Shipping, Move-in & Move-out Information

As you prepare for the event, please review the shipping and logistical information below to decide which options will work best for you. Be sure to review all of this information to avoid surprises on-site.

Shipping Your Exhibit

Label All Freight	For your convenience, shipping labels have been included below for you to print. Make sure all freight is clearly marked with your company name, event name, and your booth number. You can contact Freeman directly to obtain any related costs associated with either shipping option. Advanced Freeman Warehouse Label Direct to Show Site Shipping Label Hanging Sign Shipping Label
Heavy Freight	To expedite the handling of your exhibit material when it arrives in California, please adhere to the following: Single uncrated pieces weighing over 500 pounds (225 kg) should be skidded. Single pieces weighing over 8,000 pounds (3,600 kg) should be skidded and fitted with lifting rings. Freeman should be notified in advance of any single pieces weighing over 5,000 pounds (2,200 kg).
International Freight	Freeman Transportation is the official customs house broker for the event. Please contact international.freight@freeman.com or +1.817.607.5183 for more information about any international shipments.

Label All Freight

For your convenience, shipping labels have been included below for you to print. Make sure all freight is clearly marked with your company name, event name, and your booth number. You can contact Freeman directly to obtain any related costs associated with either shipping option.

Advanced Freeman Warehouse Label Direct to Show Site Shipping Label Hanging Sign Shipping Label

Heavy Freight

To expedite the handling of your exhibit material when it arrives in California, please adhere to the following:
Single uncrated pieces weighing over 500 pounds (225 kg) should be skidded. Single pieces weighing over 8,000 pounds (3,600 kg) should be skidded and fitted with lifting rings. Freeman should be notified in advance of any single pieces weighing over 5,000 pounds (2,200 kg).

International Freight

Freeman Transportation is the official customs house broker for the event. Please contact international.freight@freeman.com or +1.817.607.5183 for more information about any international shipments.

Shipping Options

If you will be shipping your materials to the event, review your two options below. You can contact Freeman directly to obtain any related costs associated with either option.

1) Ship in Advance to the Freeman Warehouse	We strongly encourage all booths to ship to the Freeman Warehouse in advance to ensure that your materials will be in your booth so you can begin installation as soon as you arrive! Freeman will accept crated, boxed, or skidded materials beginning Wednesday January 22, 2025 and will deliver the shipment to your booth. Warehouse materials are accepted at the warehouse Monday through Friday between 8:00am – 3:30pm. To avoid additional after deadline charges, materials must arrive by Friday, February 14, 2025 You can contact Freeman directly to obtain any related costs associated with this shipping option. NOTICE!! The Freeman warehouse will be closed on Monday January 17, 2025, in observance of the holiday. Shipments will not be accepted on this date. Use the label linked below for your exhibit materials. Freeman Warehouse Label
2) Send Shipments Direct to the Venue	Freight will be received at the facility beginning Saturday, February 22, 2025. Shipments arriving before this date may be refused and incur additional charges. Make sure ALL FREIGHT is clearly marked with your company name, Intersolar & Energy Storage North America, and your booth number. You can contact Freeman directly to obtain any related costs associated with this shipping option. Use the label linked below for your exhibit materials. Show Site Shipping Label

1) Ship in Advance to the Freeman Warehouse

We strongly encourage all booths to ship to the Freeman Warehouse in advance to ensure that your materials will be in your booth so you can begin installation as soon as you arrive! Freeman will accept crated, boxed, or skidded materials beginning Wednesday January 22, 2025 and will deliver the shipment to your booth. Warehouse materials are accepted at the warehouse Monday through Friday between 8:00am – 3:30pm. To avoid additional after deadline charges, materials must arrive by Friday, February 14, 2025 You can contact Freeman directly to obtain any related costs associated with this shipping option.

NOTICE!! The Freeman warehouse will be closed on Monday January 17, 2025, in observance of the holiday. Shipments will not be accepted on this date.

Use the label linked below for your exhibit materials.

Freeman Warehouse Label

2) Send Shipments Direct to the Venue

Freight will be received at the facility beginning Saturday, February 22, 2025. Shipments arriving before this date may be refused and incur additional charges. Make sure ALL FREIGHT is clearly marked with your company name, Intersolar & Energy Storage North America, and your booth number. You can contact Freeman directly to obtain any related costs associated with this shipping option.

Use the label linked below for your exhibit materials.

Show Site Shipping Label

Please note: All materials received by Freeman are subject to Material Handling Charges and are the responsibility of the Exhibitor. This also applies to items not ordered through the Official Show Vendors. Refer to the material handling form on Freeman online.

Move-in & Installation of Your Exhibit

Installation & Move-in Hours	The installation of exhibits will take place as follows: Saturday, February 22, 2025 1:00 PM - 4:30 PM Sunday, February 23, 2025 8:00 AM - 4:30 PM Monday, February 24, 2025 8:00 AM – 4:30 PM **All freight must be moved in, exhibits set up, and aisles clear by 4:30 PM, Monday, February 24th.
Hand-Carried Freight / Material Handling	The San Diego Convention Center does allow hand carry items to be brought into the facility if you are hand carrying items in the building from your hotel. If you are bringing them in your vehicle you can park in the garage below the convention center and carry your items in from there. Unloading or loading in the front drive is strictly prohibited. Hand carry items are small items, such as cartons and packages, that can be hand carried by only one person during move-in and move-out that weigh less than 300 lbs. Hand carry does not include the use of four-wheel dollies, two-wheel dollies, or push carts. These tools are prohibited and cannot be used to transport any hand carry material during the move-in and move-out of the trade show by an exhibitor or their exhibitor appointed contractor (EAC). Examples of acceptable hand-carry materials include boxes, suitcases or fiberboard shipping carton, and portable displays on wheels.
Marshalling Yard	Please note that the new address for the Marshalling Yard is 2383 Faivre St. Chula Vista, CA 91911 Marshalling Yard Map
Personally Operated Vehicles	As conditions permit, space may be made available for exhibitor owned vehicles to load or unload. One person should remain with the vehicle at all times. Due to volume and time constraints, exhibitor owned vehicles must be capable of being loaded/unloaded within fifteen minutes. Any questions should be addressed to the Official Service Contractor or show management: Freeman: 888.508.5054 Show Management: kburich@divcom.com Please refer to the map below for where to load and unload personally operated vehicles. POV Loading Dock Map - coming soon
Labor Jurisdiction	You may install and/or dismantle your exhibit display if one person, who is a full-time employee, can accomplish the task in an hour or less without the use of tools. An exhibitor may move the material that is hand carriable by one person in one trip, without the use of dollies, hand trucks or other mechanical equipment. If your exhibit preparation, installation, or dismantling requires more than 1 hour, you must use union personnel supplied by the Official Decorating Contractor. As an exhibitor, when union labor is required, you may provide your company personnel to work along with a union installer in Southern California on a one-to-one basis. For more information, please refer to the Labor Jurisdiction document on the Shipping & On-site Logistics page. If you are hiring an Exhibitor Appointed Contractor (EAC), please complete the online EAC FORM Please reference the Labor Jurisdiction document for complete details on labor regulations.
Empty Stickers	When your crates, cartons and other containers are empty, obtain EMPTY STICKERS from Freeman’s Service Desk. Use the stickers to mark your crates, cartons and containers with your company name and booth number. Leave the items in the aisle for pick up and storage. Labeled materials will be returned at the end of the show. Remove old empty stickers. Old stickers could result in empties being delivered to the wrong booth. Do not store anything in these crates or cartons. You will not be able to access them once they are removed to storage.

Move-out and Dismantling your Exhibit

Dismantling & Move-out Hours	The dismantling of exhibits will take place as follows: Thursday, February 27 2:00 PM – 9:00 PM Friday, February 28 8:00 AM – 12:00 PM No display material, in whole or in part, may be removed from the exhibit area prior to the close of the event at 2:00 PM on Friday, February 27th.
Post Show Paperwork and Labels	Freeman Exhibitor Support will gladly prepare your outbound Material Handling Agreement and label in advance. Complete the Outbound Shipping form and your paperwork will be available at show site. Be sure your carrier knows the company name and booth number when planning for shipping your exhibit at the close of the show.
Returning Your Freight	If you have not done so in advance, you may make arrangements to have your exhibit returned by visiting the Exhibitor Service Desk area on site. Every outbound shipment will require a material handling agreement and labels which can be procured from Freeman. All carriers must check-in no later than Friday, February 28, 2025 at 10:00 AM. Drivers not checked in by this time will risk the possibility of their shipments going out on the house carrier at the exhibitor’s expense. Be sure your carrier knows the company name and booth number when planning for shipping your exhibit materials at the close of the show. All exhibitor materials must be removed from the exhibit facility by Friday, February 28, 2025 at 12:00 PM.
Outbound Carriers	All carriers must check-in no later than Friday, February 28, 2025 at 10:00 AM. Drivers not checked in by this time will risk the possibility of their shipments going out on the house carrier at the exhibitor’s expense. Be sure your carrier knows the company name and booth number when arranging for shipping your exhibit at the close of the show.

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How to Ship your Exhibit & Materials

Watch a short video on shipping your exibit and materials.